About Us
Cultural Infusion foundation
Privacy Policy
Introduction
Cultural Infusion Foundation (“we”, “our” or “us”) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains how we collect, use, store, disclose and protect personal information when you visit our website, submit an enquiry, apply for an internship or fellowship, register your interest in our programmes, or participate in our services.
We aim to handle personal information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles, where applicable.
By using our website or providing your personal information, you acknowledge that you have read this Privacy Policy.
Information We Collect
We may collect personal information that you voluntarily provide, including:
- Personal details: Full name, email address, telephone number, country of residence and other contact information.
- Educational and professional information: Educational background, qualifications, skills, work experience, resume and areas of interest.
- Application information: Preferred internship or fellowship, placement duration, availability, preferred work arrangement and career objectives.
- Placement and onboarding information: Information reasonably required to assess your suitability, coordinate your placement and facilitate onboarding with a host organisation.
- Communication records: Enquiries, messages, feedback and correspondence with our team.
- Website usage information: Technical information such as IP address, browser type, device information and website interactions, where collected through cookies, analytics or similar technologies.
We generally collect personal information directly from you. Where necessary and appropriate, we may also receive relevant information from universities, host organisations, programme partners or referees, subject to applicable privacy requirements.
Please do not provide sensitive information unless it is specifically requested and necessary for a legitimate programme-related purpose.
How We Use Your Information
We may use your personal information to:
- Process and assess internship and fellowship applications.
- Respond to enquiries and communicate about programme opportunities.
- Match candidates with suitable host organisations, projects and placement opportunities.
- Arrange interviews, selection processes and placement opportunities.
- Share relevant candidate information with prospective or confirmed host organisations for recruitment, selection and placement purposes.
- Coordinate onboarding, programme participation and placement arrangements.
- Communicate with universities, educational institutions and programme partners.
- Provide programme information, training, mentorship, networking and participant support.
- Administer programme participation fees, payments and related records, where applicable.
- Improve our website, programmes and services.
- Maintain records, address security concerns and comply with legal obligations.
- We will not use your personal information for unrelated purposes unless permitted or required by law or otherwise appropriately authorised.
Disclosure of Personal Information
We may disclose relevant personal information to the following parties where reasonably necessary for the purposes described in this policy:
- Host organisations: To assess applications, conduct interviews, select candidates and coordinate placements.
- Universities and educational institutions: To coordinate placements or support agreed programme arrangements.
- Programme partners: To facilitate programme delivery and related activities.
- Service providers: Including website hosting providers, customer relationship management (CRM) platforms, email services and other technology providers that support our operations.
- Professional advisers and authorities: Where required for legal, regulatory, accounting or compliance purposes.
We aim to disclose only information reasonably necessary for the relevant purpose.
We do not sell your personal information to third parties.
Third-party service providers may process personal information on our behalf, subject to applicable privacy requirements and relevant contractual arrangements.
International Disclosure
Some of our service providers, technology platforms or programme partners may be located outside Australia or may store or process information overseas.
Where personal information is disclosed overseas, we will take the steps required by applicable privacy laws, where relevant, to protect that information.
Privacy protections may differ between countries.
Data Storage and Security
We take reasonable steps to protect personal information against misuse, interference, loss, unauthorised access, modification or disclosure.
Security measures may include access restrictions, appropriate system permissions and administrative and technical safeguards.
Personal information may be stored in our internal systems and third-party platforms used to manage applications, communications and programme administration.
Although we take reasonable precautions, no method of electronic storage or transmission is completely secure. We cannot guarantee absolute security.
Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including application processing, programme administration, legal compliance and legitimate recordkeeping requirements.
When personal information is no longer required and we are not legally required to retain it, we will take reasonable steps to delete or de-identify it.
Retention periods may vary depending on the nature of the information and the circumstances in which it was collected.
Cookies and Website Analytics
Our website may use cookies and similar technologies to support website functionality, understand website usage and improve the user experience.
These technologies may collect information about your browser, device and interactions with our website.
You may be able to manage or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.
Where required by law, we will seek consent for non-essential cookies or similar technologies.
Accessing and Correcting Your Information
You may request access to personal information we hold about you or request corrections if that information is inaccurate, incomplete, out of date or misleading.
We will handle access and correction requests in accordance with applicable privacy laws. In certain circumstances, we may be unable to provide access to some information and will explain the reasons where required.
To make a request, please contact us using the email address provided in the Contact Us section.
Your Privacy Rights
Depending on your circumstances and the laws that apply, you may have the right to:
- Request access to your personal information.
- Request correction of inaccurate personal information.
- Make a complaint about how your personal information has been handled.
- Withdraw consent where processing is based on consent, subject to applicable legal requirements.
- Request deletion of personal information where applicable and legally permitted.
If you withdraw an application or request the removal of your information, please contact us. We may need to retain certain records to comply with legal obligations or resolve outstanding matters.
Third-Party Websites
Our website may contain links to external websites, platforms or services operated by third parties.
We are not responsible for the privacy practices, security or content of external websites. We encourage you to review their privacy policies before providing personal information.
Children's Privacy
Our programmes are intended for individuals who meet the eligibility requirements of the relevant opportunity.
We do not knowingly collect personal information from children where doing so would be inappropriate or unlawful. Where information about a person under 18 is required for a legitimate programme-related purpose, we will handle it in accordance with applicable laws and any necessary consent requirements.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our programmes, information-handling practices or legal obligations.
Any updated version will be published on this page with a revised “Last Updated” date. We encourage you to review this page periodically.
Contact Us
If you have any questions about this Privacy Policy, wish to request access to or correction of your personal information, or would like to raise a privacy concern, please contact us.
Organisation: Cultural Infusion Foundation
Website: Internships and Fellowships
Email: [email protected]
We will review privacy enquiries and respond within a reasonable timeframe, in accordance with applicable privacy requirements.